- Opportunity to grow your skills!
- Limited Term Full Time Contract until end of June 2026
- Classification: Grade 4* ($83,657 - $89,512 per annum *dependent on experience)
- Range of employee benefits including salary packaging, blue light and fitness passport!
Who We Are and What We Stand For
Peninsula Health is the major metropolitan health service caring for a community of 300,000 people. Our Vision is to provide exceptional health and community care. To realise this vision we need people who strive for a sense of achievement, take an interest in their individual growth, enjoy innovation and looking for ways to improve and have a passion for communicating and connecting with others. In representing Peninsula Health, we expect all employees and volunteers to reflect our values: Be the Best, Be a Role Model, Be Open and Honest, Be Compassionate and Respectful and Be Collaborative. We are One Peninsula Health.
What You Will Be Doing
The Executive Assistant is responsible for providing a high level of administrative support to Peninsula Health’s Executive Director team. The role coordinates a range of administrative and reporting functions on behalf of the relevant Executive Director’s Program as well as the coordination of key Executive Committees. Working closely with the Executive Team, this role also provides support with the daily operation of the Executive Office. Additionally, the Executive Assistant may be required provide administrative support to the Executive Director’s Deputy and other clinical staff as well as undertake other reasonable duties as required by the Executive Director or Team Leader.
For further information please refer to the Position Description
What You Need
We anticipate you will have:
- Demonstrated experience working as an Executive Assistant
- Exceptional verbal and written communications skills
- High level of confidentiality
- Excellent office organisational skills
- Ability to work autonomously and use initiative
- Ability to manage competing priorities, meet deadlines and strong attention to detail
- Experience with organising meetings and events, including preparation of agendas and minute taking
- Solid understanding of executive function within a tertiary health service.
- Be responsible for complex diary management, negotiate meeting times with internal and external stakeholders.
- Work closely with direct reports of the Executive, assign duties are required and ensure tasks are submitted in a suitable timeframe.
- Discretion dealing with confidential and sensitive information
- Advanced customer service focus, excellent phone manner and communication skills – polite and articulate
- Proactive, co-operative and enthusiastic approach to responsibilities with an ability to make decisions and take initiative
- Highly proficient in the use of: MS products (Word, Excel, PowerPoint, Outlook, Access); Adobe Acrobat and quick to pick up new systems as required
- Demonstrated ability and commitment to work as part of a team
- Knowledge of the healthcare sector is preferred but not essential
What Next
If you experience any issues signing in or registering, please feel welcome to contact us - the People Experience Team on (03) 9784 2700.
For specific information on this role please contact Tahnee Irons (Manager Talent Acquisition) on tirons@phcn.vic.gov.au
This position ceases advertising on 18 June 2025.
Please note that applications will be considered upon receipt and that this job posting may close early if a sufficient number of applications are received, so we encourage you to apply as soon as possible!
Additional Requirements
Peninsula Health is an Equal Employment Opportunity Employer that is committed to inclusion and diversity and promotes a workplace that welcomes and includes the unique contributions of all people. We encourage applications from individuals who identify as being Aboriginal and Torres Strait Islander, are culturally diverse, LGBTQIA+ or who have a disability to apply. We are also strongly committed to the safety and wellbeing of children and young people. We encourage you to talk to us about any adjustments or additional support you may require during the recruitment process.
To find out more about our recruitment processes, compliance obligations and to prepare your application to join our team please visit: https://www.peninsulahealth.org.au/careers/working-preparing-employment/
*Please refer to salary circular for HEALTH AND ALLIED SERVICES, MANAGERS AND ADMINISTRATIVE WORKERS (VICTORIAN PUBLIC SECTOR) (SINGLE INTEREST EMPLOYERS) ENTERPRISE AGREEMENT 2021-2025 for salary range. Sub-grading will be based on years of experience.
It is strongly recommended that individuals in this role remain up to date with their COVID-19 vaccinations.
Join Peninsula Health and help us to deliver safe, personal, effective & connected care to every person, every time
