• 5 days a week - ongoing role!
• Personal Assistant and Basic Physician Training Program Coordinator - reporting to the Clinical Director of Medicine.
• Based in Frankston
•  Classification : Administration Assistant - Grade 3

On 1 January 2026 five health services (Kooweerup Regional Health Service, Peninsula Health, Alfred Health, Bass Coast Health and Gippsland Southern Health Service) will come together to create Bayside Health. A newly merged health service with more than 22,000 employees caring for a community of over 1.2 million Victorians. 

The new health service will provide people with the best possible care with services that support them throughout their lives. The merger will also strengthen our workforce, providing new training, education and career opportunities. Subject to final approval on 1 January 2026, all employees from the five health services will transfer to Bayside Health.

Who We Are and What We Stand For  
Peninsula Health is the major metropolitan health service caring for a community of over 300,000 people. Our Mission is to strive for healthy lives for everyone, through sustainable, innovative, compassionate care. To realise this mission we need people who seek a sense of achievement, take an interest in their individual growth, enjoy innovation, look for ways to improve and have a passion for communicating and connecting with others.   

In representing Peninsula Health, we expect all employees and volunteers to reflect our values: Be the Best, Be a Role Model, Be Open and Honest, Be Compassionate and Respectful and Be Collaborative. We are One Peninsula Health.  
 
What You Will Be Doing  

The Personal Assistant provides general secretarial and administrative support to the Clinical Director Medicine and to other senior medical managers at the discretion of the Clinical Director Medicine. This aspect of the role is 0.4 EFT.

The Basic Physician Trainee (BPT) coordinator role is 0.6 EFT. It involves supporting the Directors of Physicians Education deliver a program at Peninsula Health which enables Trainees to meet the clinical and education requirements of the Royal Australian College of Physicians (RACP).You will be working closely with Basic Physician Trainees and be instrumental in ensuring their training program at Peninsula Health
is a positive experience. Peninsula Health is part of a training consortium with Alfred Health, Mildura Base Public Hospital and Goulburn Valley Hospital. This role also includes working collaboratively with the administrative assistant of BPT at Alfred Health to support the administrative requirements of the consortium.

Please refer to the Position Description for more information.

What You Need 
We anticipate you will have: 

• Experience in administration tasks in a similar role
• Experience such as setting up online meetings, managing spreadsheets, utilising complex data sets
• Experience in managing resources within a budget
• Desirable to have experience in Microsoft teams, excel and word

 
What Next 
If you experience any issues signing in or registering, please feel welcome to contact People Experience Team on 9784-2700 (Press 1)
For role specific information contact insert contact Dr Elisabeth Nye on 9784 7021.  
The role ceases advertising on 6 November 2025
Please note that applications will be considered upon receipt and that this job posting may close early if a sufficient number of applications are received, so we encourage you to apply as soon as possible. 
 
Additional Requirements 
Peninsula Health is an Equal Employment Opportunity Employer that is committed to inclusion and diversity. We encourage applications from individuals from all cultural backgrounds including Aboriginal and Torres Strait Islander people. We also provide a safe and supportive workplace for people with disabilities.   
To find out more about our recruitment processes, compliance obligations and to prepare your application to join our team please visit: https://www.peninsulahealth.org.au/careers/working-preparing-employment/  
*Please refer to Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025 salary circular for salary range. Sub-grading will be based on years of experience.  
It is strongly recommended that individuals in this role remain up to date with their COVID-19 vaccinations. 
Join Peninsula Health and help us to deliver safe, personal, effective & connected care to every person, every time.